Getting Started with Virtual Cards

A virtual card has unique numbers that let you buy things using credit or debit card networks, just like a physical card.

You can use virtual cards to shop online, in stores, or even over the phone.

Just like physical cards, virtual cards have an expiration date, the name of the card network (like Visa or Mastercard), a unique code called Card Verification Value (CVV), and your name.

If you have not yet connected your business bank account(s) to track in Zena, you'll be prompted to Apply for the Zena Card to track your transactions automatically and/or connect your other business accounts to import external transactions.

Creating a Virtual Card

To create a virtual card within Zena, you can do this one of two ways:

Creating a New Project
Creating a New Card for Business Spend

Create a Client Project Card

Log in to your Zena account and navigate to the Projects on the left navigation bar.
Select Create Project using the button on the top right-hand side of your screen.

Prompts will appear to name the project, add tags for Rooms and Spend Categories, and add team members. (You can edit these details anytime in the Settings tab.)
The card will be created automatically and appear on the top right-hand side of your screen, as shown below:

Screenshot

If you're not the admin of your Zena account, you might be prompted for the project to be approved by your admin as soon as the project is created.

Create a Card for Business Spend

Log in to your Zena account and navigate to Business Spend on the left navigation bar.
Select Create Card on the upper right-hand corner of the page.
Follow the prompts to create a virtual card.

Tip: You can create as many projects as you'd like, which don't have to be tied directly to clients and can just be used to track other business purchases, such as subscriptions like QuickBooks.

Using a Virtual Card

When you use a virtual credit card number, it looks like a physical one to the store or website you're shopping with.

As you create projects within Zena, a virtual card will be created and tied to that project. Once you have a virtual card number, you can use it immediately. Zena will automatically track all transactions made with that card for your client project.