Active vs. Completed Projects
Each time you sign a new client, you’ll want to open a new project to track your budget, organize purchases, and create your Zena virtual card for spend dedicated to just that client.
When a new project is created, it will automatically be set to Active however, when you are done with a project, you can mark it as Completed, and it will be removed from your active projects view.
If you have not yet connected your business bank account(s) to track in Zena, you'll be prompted to Apply for the Zena Card to track your transactions automatically and/or connect your other business accounts to import external transactions.
Active Projects
An Active project is defined as a client project you are currently working on and have purchased for ongoing.
Track your budget, purchases, and project details by going into the Settings tab of your project, as shown in the image below.
Completing a Project
To complete a project:
- Log in to your Zena account and navigate to the Projects on the left navigation bar.
- Click on your Project > select Settings from the menu shown above the project details as shown below.
- Use the Project status drop-down menu to select Complete. Selecting this option will auto-save your project and move your project from the Active Projects tab to Completed.
Note: You can move a project from Active to Completed and back to Active at any time.
What happens to the project?
When a project is set to Completed, it will move automatically to your Completed Projects tab and move to your Active Projects view.
Your Zena virtual card tied to the project will still be available for use; however, we recommend freezing or closing the card depending on the project status. If you think you might work with the customer again, freeze the card to be used at another time.
Ready to completely close the project? Simply close the virtual card associated with the project.
When a Zena card is frozen, closed, or when a project has been set to complete, all transactions within the project will remain organized for you within the Project Transactions tab.